How to Plan a Commercial Tenant Build-Out
By Pilgrim Mill Construction · Published November 10, 2026 · Updated November 10, 2026
The short answer
Plan a tenant build-out by evaluating the space before signing the lease, understanding the TI allowance and landlord requirements, defining your space program, budgeting with contractor input, and scheduling around permitting and your target opening date.
Evaluate before you sign
Existing HVAC, electrical capacity, plumbing locations, restrooms and accessibility conditions can significantly affect scope. A pre-lease walk-through gives you better information for negotiation.
Understand the work letter
The lease work letter defines who does what, the TI allowance, and approval processes. Know what the allowance covers and what you'll pay beyond it.
Define the program
List rooms, headcount, equipment, technology and special requirements. A clear program speeds design and pricing.
Schedule realistically
Account for design, landlord approval, permit review, construction, inspections and furniture or equipment installation.
Planning a project?
Our Cumming-based team serves Georgia, Florida, Alabama, Tennessee, North Carolina and South Carolina. We’re happy to talk it through early. Start your project conversation.